TERMS AND CONDITIONS OF REGISTRATION AND PAYMENT
Early enrollment period is from August 1 st to December 15 th , 2019 (effective date is the date of
reception of your payment in our bank accounts in the case of electronic wire transfers, or the day
of successful charge to your credit card).
Discount for early enrollment
During the period from August 1 st to December 15, 2019, with the company profile form
completed and payment in full of your participation in the event, you will be eligible for the
discount for early enrollment of US$100.00 00 (one hundred dollars, currency of the United States
of America) for each person enrolled. In the case of suppliers and service providers, the discount
of US$ 100.00 is per company.
Complete registration and full payment
You may submit your company profile and effect full payment from January 1 st to May 31 st , 2020
(effective date is the date of reception of your payment in our bank accounts in the case of
electronic wire transfers, or the day of successful charge to your credit card). Once you completed
the company profile online and effected payment for all the participants of your company, the
- the name of your company will be published on our website (public access section), as
well as a short description of your company (pursuant to privacy regulations, no
participant names will be published on the events website)
- From March 1 st on, you will have access to the dashboard (login required), where you may
consult detailed descriptions of the other participating companies, download the
electronic data files provided by each company (should the company have uploaded any),
as well as the directory of participants with photographs (in case the participants did
provide any and the directory is published)
- You will have access our BePharma 2019 App, through which you may receive updated
information on BePharma in real time, view the company directory of participants,
request and deny appointments, get in touch with the other participants before the event
and much more.
Appointment Scheduling Period
The period in which you may request, accept, or deny appointments is from March 1 st to May 31 st ,
2020. Be aware, the last day to request new appointments will be May 20 th , 2020. Afterwards the
system will not accept further meeting requests. During the following 5 calendar days, that is until
June 5 th , 2020 however, you may still accept or deny previously requested appointments by third
parties. On June 5 th , 2019, at 15:00 hrs (UTC-6) the appointment scheduling period will end and
the appointment schedule for each individual participant will be processed. Your personal
appointment schedule will be available to you approximately 1 week prior to the event.
* Please take note that your personal appointment schedule may suffer slight changes, due to
reasons beyond the control of BePharma (cancellations, late enrollments, etc.). However, you will
be informed about any changes in real time through our app and may consult any changes in your
From August 1 st to December 15 th , 2019 (effective date is the date of reception of your payment in
our bank accounts in the case of electronic wire transfers, or the day of successful charge to your
credit card) full payments (full amount less the early enrollment rebate of US$100.00 per person)
From January 1 st to May 31 st , 2020 full payments for each registered participant at the event are
received, without the application of discounts.
Please note: If BePharma does not receive full payment from your company by May 31 st , 2020 at
the latest, your participation in BePharma will be cancelled automatically (please see also:
Please see our “Cancellation Policy” in www.bepharma.org
In compliance with Mexican Law a Digital Tax Receipt (or CFD) will be emitted, also known as
“electronic invoice” (digital file extensions *.pdf and *.xml), according to the amount of your
payment, within 5 business days of having received your payment in our bank accounts/credit card
charge. No printed invoices will be made out and/or sent to the participants. Should you require
an invoice prior to making payment, please contact us with your corresponding request. Note:
Invoices will be made out only if the corresponding data has been filled out on the company profile.
The electronic invoice will be sent to the e-mail provided for this purpose.
Changes in your company information
Should there have been changes in the information of your company provided on the company
profile (change of participants, change of company name or any other relevant information) you
may make those changes directly upon entering the company dashboard of BePharma 2020. Any
increase in participants is subject to authorization and prior payment of the corresponding
enrollment fee. Should there be a decrease in number of participants, please refer to our
You may make those changes in the company dashboard up until May 31 st , 2020 at the latest.
Afterwards, any change should be requested by e-mail to firstname.lastname@example.org.
Note: BePharma is not to be held responsible for the veracity and correctness of the information
published in the company profiles, since this information is full responsibility of the companies that
provide them (third parties).